If you are guilty of the jumpstart method of morning business, you are missing out on an important chance to give your day that extra push of efficiency you need to make sure that things happen: as many of them in as much of a time-efficient way as possible.
Let’s look at the day after a jumpstart: you’ll have a steaming cup of coffee or tea next to you, maybe the paper mail pile, and a computer that has properly started up and is ready to use. How do you proceed from here? Open email program and read, unless you have already done that on your phone while you made that cup of hot beverage. Well, either way, you’ll have to read all those emails again, properly consider them, reply to them and work through the lot.
Issue 1: reading emails more than once.
Issue 2: first reading all emails, then choosing one and acting on it.
Let’s assume you have finally worked through all your emails and paper mail, and properly get started with work on more substantial projects. You’ll have a ten minute window to get into that, and then the first email reply to your earlier sending spree comes in, interrupting you and taking your attention back to communication.
Issue 3: you gave someone an opportunity to interrupt you.
Issue 4: you let yourself be distracted and became reactive.
This is just a little window into daily life: we usually spend too much time in communication – more than realistically necessary – and cannot really focus on anything else.
How can you get around this? Easy: plan your day in the morning. Rather than hit the ground running you may want to spend a short moment (realistically less than 10 minutes) to sketch out what you plan to do on that day.
Hints for dealing with incoming communications:
It’s a small thing to do every day, but I would ask you to give it a try for a week and see if it changes your productivity.
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Hi, my name is Tilo Flache and it is my mission to help my clients declutter mind and space. This blog contains pointers for your journey towards a happier living experience.